Untitled Document

Briarwood Action Association

Minutes from Board Meeting

May 11 2010

Board Members Present-Jerry Dumar, Rich Bay, Brian Wendt, Brian Giffon, Charles Lee,

Diana Thom, Larry Dean, Joe Jackson

Board Members Absent- John Steele, Jerry Hurocy

Kerry Blum addressed the board regarding reimbursement of $1,500.00 which was his deposit on 2 lots he was building homes on. He had given Tom Rawson the cancelled checks, which Mr. Rawson had misplaced. Mr. Rawson who is now deceased left no cancelled checks in his Briarwood Files. The Board discussed returning the deposits, but using them in place of back dues which Mr. Blum owed Briarwood. Leaving Mr. Blum owing us 300.00

Brian Giffon made the motion to accept this, Rich Bay seconded the motion all in favor, Unanimous. Mr. Blum paid 300.00 in a check to Briarwood bringing him up to date on the dues.

Mr and Mrs. Accardi sent a file which included pictures, since they were unable to attend the meeting. The pictures were in regard to logs being placed on the Lawn between their property and that of Charles Lee. Their complaint was that it seemed to be an architectural eyesore.

Charles responded by saying he placed the logs there to keep his kids soccer ball from going onto the Accardi’s property, and as a barrier as the Accardi’s dog had nipped at his son.

The logs are not architectural, but landscaping, just like the logs surrounding the parking at the park. They are not against any rules, therefore the board has no authority in the matter.

Meeting was called to order, at which point Brian Giffin excused himself and said he would come back to read the financial statement at the appropriate time.

Minutes

Minutes from the April meeting were read and approved Charles motioned to accept the minutes 2nd. by Rich Bay, all in favor passes unanimously.

Financials

Copies of the Financial statement was handed to all and read through . Joe Jackson asked how much we have paid Mr. Shnare for legal fees to date, how many homeowners are still needing to pay back dues, since letters were sent out regarding back dues being turned over to a collection agency. The exact numbers were not known, but quite a few homeowners were mentioned as starting to pay us to bring them up to date.

It was suggested that stickers run year to year, in example June 2010 to June 2011 instead of handing them out to home/lot owners who only pay for ½ year and getting a sticker.

Joe made the motion, Brian Wendt 2nd. Motion passes unanimously.

Architectural

Joe Jackson received plans for a 5 foot tall fence made of Cedar to go in the back of a homeowners yard. It was believed by the board that fences were not to exceed either 42” or 48”

As per rules and regulations. This rule was not found, but the rules stated that a fence was not to obstruct the view of persons living nearby. A motion was made that the plans be approved if the fence did not exceed 48” Joe J. Motioned to accept Brian Wendt 2nd all in favor, the motion passed unanimously

A second drawing was submitted by Gary Marty to install a covered breezeway ( carport) we were not sure exactly what the drawing depicted, if it had walls, what type of construction…

Joe J. will inform Mr. Marty a new more detailed drawing must be submitted.

Another drawing was submitted by Mr. French for an addition to his garage, a building permit will be submitted. Brian W. motioned to accept 2nd Charles Lee voting was accepted by all, Joe Jackson abstaining since he will be building the addition All drawings were reviewed by Brian W. as Joe J abstained from the discussion, unless asked a direct question.

Dams

We need 3 bids again this year to cut damns. Jerry D. will get the 3 bids. Larry Dean made a motion that no Board Members be allowed to put in a bid to be paid for any work for the community. 2nd Joe J. all in favor, Charles L. abstained.

The 3 sealed bids would be for a 2 year contract, to bring the cost down all agreed

Brian g. brought up that the damn has a leak at the London Bridge area. It was suggested that a portion of the damn be dug out and replaced with heavy clay Jerry D. proposed to drive to Somerset Subdivision to see if they had any similar problems, and how they solved it . We decided to watch the damn, wait for drier weather see if the soil dries out and how bad the leak is.

Driving on the large damn was brought up, Rich Bay made a motion to not allow vehicles to drive on the Damn, unless necessary to cut, or repair. Larry 2nd Motion passes 4 - 1 with Charles voting no.

Lakes and Beaches

The weeds growing in the water in the Beach area is becoming a problem. Copper Sulfate was suggested to kill the weeds, being harmful to children and swimmers was brought up, Dean Wilson knows about the product, and will be asked if it is harmful to swimmers, and when it should be applied.

Ron needs to grade the beach before new sand can be brought in, he will be notified.

Security

Briarwood residents are commenting how great the security is. The Security persons were told to do 1 drive around to let their presence be known, the have voluntarily took it upon themselves to drive around our roads numerous times each shift. Brian will let them know to get the names of people he stops that don’t belong in here, if they are caught a second time, we can have them arrested for trespassing. The Security guards have caught and warned numerous trespassers .

Rules and Website

The website has been updated. Jerry D asked Charles if he could help with the Website, posting pictures etc. Charles agreed it may be possible.

Roads

Jerry D. had talked to Dan Shnare regarding Rich Stalhoff, Cottonwood Golf Course , not wanting to help pay for the road leading to the entrance to the golf course , as is our agreement. Through our lawyer a letter was sent to the glucose owner to reply within five days with money to help pay for the road , or the access to the water he draws from our lake to water the greens will be shut off.

Environmental trucks are tearing up our roads, they have an agreement with Briarwood regarding the roads. The Environmental Dept. also filled in a ditch on Wellington, near The home of mr Faust, they will be back to re open that trench. Jerry D. had part of the road past his house repaired, paying for the gravel himself.

Brian Wendt asked that if the Attorney is sending a letter to the Golfcourse owner, that should have first been discussed and approved by all Board Members. Rich Bay motioned that as of this date Mr. Shnare be allowed to send the letter Charles L. 2nd all in favor, motion passed unanimously. Jerry D. said the funds should be in the account to pay for the roads, if need be we could always borrow 20 thousand dollars from the water and sewer account saving us from paying interest on a loan through a bank. 3 sealed bids were reviewed that had been opened and reviewed by Joe J. in the April meeting. Joe asked if we should do all 3 projects at once, or one at a time it was agreed by all to have all 3 road projects done all at once.

Joe J. proposed we pay for the roads directly from the general account and borrow from water sewer only if the need arises. Jerry Hurocy was called via speaker phone for his opinion on the matter, we discussed it with him and he agreed borrowing from the utility account was better than paying interest to a bank. The board decided not to get a bank loan, there for the bid from C E G was not accepted as it stated “upon loan approval” Diana makes the motion to accept bid from Dura Seal, for all 3 projects to be paid from our general account 2nd Larry D. motion passes unanimously.

Entrance and Parks

Diana proposed putting only 4 rose bushes in, as it is easier to maintain everyone agreed.

New Business

none

Old Business

Larry Dean showed the bill for a load of dirt Mr. Kritzer had brought onto his property wanting reimbursement from the board , since work done on the road had ruined the yard.After reviewing the damage and repairs Larry D. said he would o.k. it It was repaired by Mr. Kritzer. Brian Wendt made the motion that he be reimbursed $140.84 for the load of dirt2nd. Larry D

Motion was accepted with Diana T abstaining as it was her father, Charles L. abstained.

Charles L. motioned to adjourn Diana t. 2nd passes unanimously meeting was adjourned.

Briarwood Action Association

Minutes from Board Meeting

4-13-10

Board Members Present- Bryan Giffin, Charles Lee, Brian Wendt, John Steele, Jerry Hurocy, Jerry Dumar, Larry Dean, Joe Jackson, Rich Bay and Dianna Thom.

Board Members Absent

Mrs. Wendt asked the board if children that are residents of Briarwood will be allowed to use the amenities of Briarwood.

Paul Russell has questions about the roads. He feels that the board needs to take great caution in using any monies that have been saved in the Utilities accounts and using them for road repairs. He believes that those monies need to be saved for the utilities in case of emergency.

A lot owner asked about the use of 4 wheelers in Briarwood. Can BU put something on the next bill about blowing trash being picked up. They would also like to be reimbursed for a load of dirt that they purchased.

Minutes

Minutes from the March meeting were read and approved. Bryan G. motions to accept, Brian W. 2 nd. Motion passes unanimously.

Financials

Financials were handed out by Jerry. We have $81,099.06 in our operating account. Brian W. motions to accept, John S. 2 nd. Motion passes unanimously.

Utilities

Checking-48,356.20

Savings-46,742.06

Brian W. motions to accept. John S. 2 nd. Motion passes unanimously.

Jerry Dumar says that in the Utilities Contract it states that if someone gives 10 days notice that we cannot charge someone who is not using any water. Bryan is going to look on page 15 of the contract and we will discuss this at next months meeting.

We got a check valve installed on the blower at the sewer plant.

Architectural

Nothing new to report.

Dams

We got the inspection back from last month. Everything looks fine with the dam. He did give us some suggestion to alleviate the wetness at the bottom of the big dam.

Roads

Jerry Dumar got bids to get the asphalt from the clubhouse and the boat ramp sealed.

Bids for tear out and installation from the bridge to the stop signs

Jerry Dumar motions to move the water and sewer accounts to First State Community Bank.

Rich would like to get opinions of respected bankers and asked to table this issue until we can get these opinions so that we are making the best possible decision.

Jerry D. motions to accept the bid from C.E.G. for fixing and overlaying 2” on Stonegate from the bridge to the clubhouse for $30,942.00 contingent upon refinancing of our current loan, Charles 2 nd. Motion passes with Brian Wendt abstaining.

Lakes/Beach

Charles gave a modified bid for sand for the beach area. Arnold Ready Mix is willing to sell 285 tons at $11.00 per ton for a total $3135.00.

Charles motions to accept the bid from Arnold Ready Mix for $3135, Bryan 2 nd. Opposed Jerry Dumar, Rich Bay, Larry Dean, and Joe Jackson. Motion passes 5-4.

Jerry D. motions to purchase $3000 worth of fish from Country Fish Farm, Brian W. 2 nd. Motion passed unanimously.

Charles motions to have a port-a-potty placed at the beach area before Memorial weekend at approximately $70 per month, Rich 2 nd. Motion passes unanimously.

Security

Security will be provided by Midwest Protection Specialist.

Rules and Website

The website was updated after last months meeting.

Park and Entrance

The rose bushes died during the winter. They need to be romoved. Ron will start removing the dead roses.

Old Business

New Business

Jerry Dumar has talked with Gene Mercer about having the sheriff patrol the roads. He suggested he talk with the County Council about patrolling the neighborhood. This could possibly be brought up at a later date.

Brian Wendt motions to spend up to $800 on a computer for the secretary position, Jerry H. 2 nd. Motion passes unanimously.

Officers

President-Jerry Dumar- all in favor with Charles abstaining.

Vice-President-Brian Wendt- all in favor

Secretary- Dianna Thom- all in favor

Treasurer-Jerry Hurocy- all in favor

Committees

Architectural-John Steele- all in favor.

Financial-Jerry Hurocy- all in favor.

Utilities-Bryan Giffin- all in favor.

Dams-Jerry Hurocy- all in favor.

Roads- Larry Dean- all in favor.

Lakes- Charles Lee- all in favor.

Parks and Entrance- Dianna Thom- all in favor.

Rules and Website- Charles Lee- all in favor.

Briarwood Action Association

Minutes from Board Meeting

3-9-10

Board Members Present- Bryan Giffin, Charles Lee, Brian Wendt, John Steele, Jerry Hurocy

Board Members Absent-Larry Dean

Andrew Schmidt addressed the board in regards to his Stop Work Order. He acknowledged that he has exceeded the allotted time for completion. He is requesting that we release the SWO so that he can complete his house. He has requested and been granted an extension from the County. He feels that he can be completed in 3 months.

John Accardi-vandalism in the subdivision. He noticed a vehicle with the parking lights on. He turned his street light on.

Dianna Thom spoke about the vandalism to the street sign. She wants to know if they can be concreted in to keep them from being pushed over. Mr. Wendt has requested that any suspicious vehicles be reported to him so that he may be able to address them.

Jerry Dumar would like to talk about the priorities of the community. He feels that the road between Hoppies and the golf course should be sealed so that it doesn’t break up.

He asks that Brian Giffin step down as the Utilities Chair and that Charles Lee step down as the Rules Committee Chair and as secretary.

He also wanted to verify that we are putting liens on properties. Jerry H. explained that we are doing everything that we can to collect, including liens.

Ron started this week and he will be filling potholes.

Minutes

Minutes from the Feb. meeting were read and approved. Bryan G. motions to accept, Brian W. 2 nd. Motion passes unanimously.

Financials

Financials were handed out by Jerry. We have $81,455.24 in our operating account. Brian W. motions to accept, John S. 2 nd. Motion passes unanimously.

We have 85 that have paid half of their assessments and 69 who normally pay have not paid.

Utilities

Checking-49,068.93

Savings-46,734.22

We were told that we needed a DSII operator. St. Louis Regional DNR said that we could keep Don K. but DNR Jefferson City said that we could not use him. The state is going to allow Don K. to remain as our operator while he is getting his certification.

DNR wants our old well sealed and arrangements are being made. The Emergency Plan has been done and the Sampling Map is being updated.

DNR has stated that chlorination is not mandatory for our system at this time.

DNR has requested that we have a full day supply of water. This would mean that we would have to have a 20-25,000 gallon water storage. Bryan has gotten some quotes for a 20,000 gallon tank with installation that would run $43,000.

Brian W. motions to accept. John S. 2 nd. Motion passes unanimously.

Architectural

Brian W. motions to give Andrew S. a 3 month extension on his building permits, Brian G. 2 nd. Motion passes unanimously.

Dams

Jerry Hurocy has called the inspector but he has not received a call back.

We need to put another 20 loads of shot rock on the dam. This should complete the dam face.

Roads

Ron is going to put gravel down in the pot holes. We are kind of in limbo with finances because of a lawsuit.

Lakes/Beach

Charles motions that we spend $2500 on stocking fish, Brian W. 2 nd. Motion passes unanimously.

Beach-Charles gave quotes on getting sand.

Arnold Ready Mix-$3705 for 285 tons

Fred Weber-$3660 for 289 tons

Arch Johnson-$3660 + Delivery for 289 tons

Simpson-$6341.25for 285 tons

Security

Bryan W. has three bids for security.

Midwest Protection Specialist-$12.50/hr.

Global Security-$13 hr. plus mileage

Staten Civil Process-declined to give a bid due to insurance costs.

Larry motions to accept Midwest Protection as our security provider, Charles 2 nd unanimously approved.

Scott Davis ( 716 E. Clement St., Desoto MO) has been seen with boat on the lake. He is not a lot owner. He says that he is the nephew of Robert Davis, a lot owner.

Rules and Website

The website was updated after last months meeting.

Charles presented a letter to the board requesting that they ask John Accardi to provide signatures of permission to operate a street light.

Park and Entrance

The fence needs to be replaced. Larry is accepting responsibility for repairing the fence.

Old Business

New Business

We will have a General Membership meeting on Sunday, March 21 in which we will have elections.

Minutes

Minutes will be posted after they are approved by the board (for example, September minutes will be posted after the October board meeting). The three most recent minutes will remain posted, with the most recent document at the top of the page.

Questions or concerns? Click below.

Any member may request a copy of past or current minutes by calling 586-4665 or emailing.

Important Documents

By-laws and Covenants

Rules and Regulations

Financial Report

Anglers' Report